Contract Billing and AR Specialist
Tucson, Arizona•Full-time
$21 - $24 hourly
$21 - $24 hourly
About the Job
Position Summary
The Contract Billing & AR Specialist shares responsibility for producing monthly billing documentation for Arizona Restaurant Supply's Contract Division and handles day-to-day accounts receivable processing — including payment posting, discrepancy resolution, and collections calls.
The Contract Billing & AR Specialist shares responsibility for producing monthly billing documentation for Arizona Restaurant Supply's Contract Division and handles day-to-day accounts receivable processing — including payment posting, discrepancy resolution, and collections calls.
Essential Job Functions
Contract Billing (shared with the AR Manager):
- Ensure each Sales Order from the contracts department is accurately labeled, linked to the correct project, and closed when complete.
- Produce complete monthly billing documentation: BOLs, schedules of value, payment applications, and lien waivers as appropriate.
- Create and maintain job costing analysis per project; close out upon completion.
- Ensure NetSuite billing agrees with external contractor-required billing.
- Maintain ongoing contract compliance.
AR Processing:
- Post customer payments (cash, check, credit card) and verify/post receipts.
- Update receivables by totaling unpaid invoices; summarize receivables through regular reports.
- Research and resolve payment discrepancies with sales, contracts, and customers.
- Place collection calls to secure outstanding revenue.
- Maintain records of customer payments.
- Additional duties as assigned.
Competencies:
- Strong organizational skills; ability to multitask.
- High attention to detail.
- Positive communication skills; comfortable resolving issues via phone/email.
- Self-starter, team player.
- Ability to learn new computer programs; NetSuite experience.
- Strong arithmetic skills.
Minimum Job Requirements:
- 3–5 years relevant experience in job costing, construction billing, or AR/collections.
- Excellent written and verbal communication skills.
- Ability to develop and maintain revenue reports.
Preferred Qualifications:
- Spanish-English bilingual.
- Associate's degree or higher in accounting or a related field.
Physical Demands:
- Prolonged sitting/computer work.
- Ability to lift up to 15 lbs.
Employment Details:
Full-time, hourly non-exempt position; hours consistent with department norms (8am–5pm, one-hour lunch, Monday–Friday), unless otherwise specified.
Full-time, hourly non-exempt position; hours consistent with department norms (8am–5pm, one-hour lunch, Monday–Friday), unless otherwise specified.
About Arizona Restaurant Supply, Inc
Arizona Restaurant Supply is a full-service supplier to the hospitality industry: restaurants, hotels, schools, and institutions for restaurant supplies, kitchen equipment, and dining supplies. For over thirty years we have served the food service industry with courteous, friendly service. Our continually growing base of loyal, satisfied customers has enjoyed our expanded list of services and restaurant equipment products, and we work every day to continue improving our offerings. In addition to restaurant supplies, ARS does commercial kitchen design and has leasing programs for dish machines and ice makers available. We also offer monthly chemical services for all of your kitchen and janitorial needs.